Administrative Assistant
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Job Title
Administrative Assistant
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Pay Rate
$17.00/Hour - $19.00/Hour
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Location
1050 West 500 South, Salt Lake City, Utah
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Work Status
Full-time
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Posted Date
Apr 30, 2025
Job Description
Overview:
At
Neighborhood House we provide quality preschool, youth programs and adult care
in the Salt Lake Valley based on each client’s ability to pay As the Administrative Assistant, you will be
the initial point of contact for our clients as they enter our premises. Your
role demands a strong commitment to delivering exceptional customer service in
a positive and welcoming manner.
As
an Administrative Assistant, you'll not only be the friendly face greeting our
guests and clients, but also the driving force behind our administrative
excellence. You'll be the maestro of organization, ensuring our files and
records are meticulously maintained. Not only will you be responsible for the
collection and entering of data information into our systems, but also the
keeper of valuable statistics that help guide our decisions.
In
this role you'll collaborate with a team of professionals who are passionate
about what they do, allowing you the opportunity to expand your knowledge and
skills.
Duties And Responsibilities
Primary Responsibilities:
•
Welcome
and assist all clients and visitors upon arrival, aiding with the check-in
process and addressing any questions regarding our programs.
•
Act
as the central point of contact for families seeking to enroll clients in our
services, including assessing fees and managing registration documentation.
•
Handle
the collection of client payments in a professional and organized manner.
•
Maintain
the confidentiality and security of sensitive information.
•
Foster
effective communication with both clients and staff members.
•
Offer
comprehensive administrative and clerical support, encompassing tasks such as
client reporting, mail distribution, filing, copying, scanning, and more.
•
Take
charge of office supplies, inventory management, and overall office
organization.
•
Provide
Spanish translation services, both written and verbal, as needed for
organizational communication.
•
Calendar
and meeting coordination and scheduling for the organization
•
Programs
Data collection through different databases
Qualifications:
- Bilingual English/Spanish
required (verbal and written)
- 3+ years hands-on administrative
experience
- Energetic personality with commitment to
excellent customer service across diverse populations.
- Proficient in Microsoft Office
and database management
- Detail oriented and comfortable working
in a fast-paced office environment
- Exceptional written and verbal
communication skills in both English and Spanish
- Superior organization skills and
dedication to completing projects in a timely manner.
- Schedule Flexibility
- Cultural sensitivity and adaptability.
- Must be able to pass a background check
and drug test.
Benefits
Health, Vision, Dental, 11 Paid Holidays, PTO accruals, Discount Dependent-Care, 401(k), and Lunch provided daily
Skills & Qualifications
Decision Making
Pass Background Check
18 years of age
Multi-tasking
Organization
Previous Experience in the Field
High School Diploma
Written and Verbal Communication
Spanish
Detailed Work
Computer Literacy
